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Creating Purchase Order for Capital Purchases |
Training Advice Document
Genesys Version : 4
Program Number : stk1294 / stk1957
Description : Purchase orders for Hire Equipment
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Summary
This document outlines the procedures required to set the system up to raise orders for the purchase of hire equipment.
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Details
Initially, you must decide how many codes you need to create in the ‘parts’ table for use on the purchase order. Some have used a single code and overridden the default information on each purchase order line, while others have created a parts record for each group that exists in the hire group table.
Whichever option you choose, each part record will need additional information relevant to whether it is to be used for Itemised or Non-itemised plant purchases. Also, a new screen holds the default group and subgroup this item is used to purchase items for.
The new screen can be accessed when parts are created or amended, the menu attached to screen (stk1294 above) has an entry referred to as ‘Additional Details’ (form no. STK1957 overleaf)
Where this information has been entered and the item has been added to a purchase order, the default group and subgroup is displayed on the purchase order line screen and an option given for the operator to override.
The remainder of the purchase order is processed as normal.
When the goods receipt entry is made, the system recognises that this is a receipt for a plant item and an entry is made into a new table, indicating that a Fleet Creation or Non-itemised fleet addition is required. The entries in this table can be viewed via screen spc0031.
When items in a group / subgroup are created where entries exist in the new table, the new form spc0031 is called automatically and the operator invited to link the un-attached line to the newly created plant code.
A similar entry is required for non-itemised fleet additions, however in this case the operator simply attaches a quantity to the ‘plant purchases record’.
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Internal Recovery Work Orders |
Training Advice Document
Genesys Version : 4
Program Number :
Description : Internal Recovery Works Orders
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Details
Within the Workshop system we have developed a work order type IR - Internal Recovery.
The work order maintenance functionality is exactly the same as it is for external orders as it is for internal recovery orders and the changes effect the costing and updating routines only.
The system holds default nominal codes for a total Debit and Credit postings which results in one location being credited and another location being debited.
The default nominal accounts can be held in a control file and access allowed during work order creation.
The values that are posted can be of a fixed or variable nature and really need to be discussed with your Trainer.
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 Ylem was launched in 1972. Many of our customers have stayed with us for over 10-20 years. Nothing else speaks as clearly about our levels of service and quality account management.
We practise what we preach. Our Wide Area Network, Internet Telephony and use of Mobius to manage our business integrates all our offices and home based consultants into a seamless whole.
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Ylem has two offices in the UK:
- Oxfordshire
- Exmoor (our head office near Exeter)
We also use in-house home based consultants across the UK to provide excellent local coverage. During the recent winters where bad weather stopped many working normally, Ylem's support infrastructure ensured that staff could work from home without detriment to our customer service.
Ylem Ltd is a limited company incorporated in England & Wales.
Registered Number: 01243776
Registered Office: IT Centre, West Nightcott, Dulverton, Somerset TA22 9RT
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